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Wageeasy

Setting up and using WageEasy for ClubsHR

This article is designed for: User Type: Admins Access: Web Browser

WageEasy works with ClubsHR by allowing you to export your payroll information from ClubsHR and import them into WageEasy.

WageEasy handles award interpretation independently from ClubsHR. So we only export the following:

Selecting WageEasy in Payroll Settings

1. In ClubsHR, to switch to WageEasy, head to Settings at the top of your ClubsHR screen and select Payroll.

2. In the first box, Select Payroll Format, and select WageEasy.

3. (Optional) If you have any staff that the Registered and Licensed Clubs Award doesn't cover, you can also set up your pay templates here using the same method as CSV.

NOTE: Because WageEasy handles award interpretation independently from ClubsHR, setting up Pay Templates is optional and won't prevent you from exporting payroll. However, Pay Templates significantly improve the ClubsHR experience if you are required to manage wage budgeting and labour cost forecasting.

Configuration Guide

Review these items to configure settings that may affect multiple employees:

  • Department Codes (Site ID):

In ClubsHR, ensure the "Site ID" matches the "Department No" in WageEasy. The codes must be identical for successful integration. Enter the Department Number in the appropriate field in ClubsHR under the "Site Tab."

 

 
  • Department Codes (Position ID):

An alternative procedure is to use the "Position ID" In ClubsHR. Ensure the "Position ID" matches the "Department No" in WageEasy. The codes must be identical for successful integration. Enter the Department Number int the appropriate field in ClubsHR under the "Position Tab".

 
 
 
  • Employee Configuration:  
    • Staff Name:

Make sure that the staff name in WageEasy is spelled identically in ClubsHR. Ensure there are no spaces after the typed name text in WageEasy or ClubsHR and no empty spaces after the typed text.

  •  
    • Timecard Number
In WageEasy, under "Security", you can find the "Time Card No". You'll need to text this same code within ClubsHR, under the "Employee ID" section within the "Staff Tab". Ensure there are no spaces after the typed name text in WageEasy or ClubsHR and no empty spaces after the typed text.
 
 

 

Shift Times

Shift times are handled when you process payroll and don't require initial setup. When you are set up and ready to process payroll, you can approve the hours like a CSV export. 

Importing into Wage Easy

Once the payroll has been approved under the "Payroll" section of ClubsHR, select "Export for WageEasy" on the bottom right of the view and follow the prompts:



ClubsHR will prompt you to download a ".wtc" file on your desktop or "Downloads" folder. 

IMPORTANT: Please check the pay period in WageEasy; it is set to the same range as your export period in ClubsHR. You can find this in the top menu of WageEasy, as shown below:

 
You can now import this file using the processing wizard in Wage Easy:
 
1. Click on Wages, then Auto. 
2. The wizard will open, and you can select the file you exported from ClubsHR. 
3. Choose the Import Time Cards checkbox, then click Next to begin the import.
4. Once processed, check for errors and click Finish to continue.

 

Successful Exports:

You'll receive a successful message on WageEasy when the export is completed.

 

Further Assistance

To help set up your account.

Please do not hesitate to contact us by:

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